Post by Lady Stardust ★ on Feb 11, 2018 0:56:03 GMT -8
First, you want to create a basic template that you can use to invoice all your clients going forward, so you don't have to remember what to put down each time. The invoice doesn't need to be fancy, just clearly readable (though you can customize it with your logo and fonts/colors if you like.) As long as all the relevant information is included, the layout itself doesn't matter too much---but if you need ideas or inspiration, just google "freelancer invoice templates." Also, if your clients are paying via PayPal, you can actually use it to generate an invoice for you! But for now, we will discuss a simple PDF invoice.
A VO invoice should contain the following information:
- Header at the top that reads "Invoice"
- Invoice # (if applicable) - used if you plan to send multiple invoices to the same client over a period of time, or if you need to keep track of the numbers for your own records
- Date of issue
- FROM (your name and contact information)
- TO (name of client/company being billed)
- Description of services rendered---for example: "VO Recording - [Name of Project] - [Name of Character]"
- Payment & delivery method (for example, your paypal address, or if your mailing address if you are being paid by check)
- Rate. Be sure to include breakdown of rate - for example, "$100/hr @ 2 hours" or "$1/line @ 100 lines". If a flat rate, you can write something like "$150/flat".
- Total Amount Payable - bolded at the bottom. Don't forget to include the currency (USD, CAD, GBP, etc!)
Once you've filled out your document with all the relevant info, you should save it as a PDF file to ensure that it can easily be read and opened on your client's end.
Still feeling stuck? Here is a very basic template you can use---feel free to download it and make it your own!
Side note: All of the guides and resources on this forum are provided on a volunteer basis as I believe everyone deserves to have access to this information. However, if you find them helpful, please consider buying me a coffee!